Author Instructions for Camera Ready Paper Submission
Following six steps give you detailed instruction to prepare for your final camera-ready paper. For information about Travel Grant, Accommodation, Visas and other conference activities, please access the IFIP WD 2008 Website:
Final paper submission consists of six critical steps:
- Send your Registration,
- Complete the Copyright Form
- Submit the Copyright Form
- Format final version of paper
- Generate Xplore-compatible PDF Format Paper
- Submit the Final PDF version on the EDAS system
Failure to comply with all the required elements will lead to the removal of the paper from the technical program and the conference record.
Step 1: Send your Registration
For each accepted paper, at least one author must register at a FULL registration rate for the conference by Sunday 5 October, 2008 noon (EST) as the presenter. For authors presenting multiple papers, one FULL registration is valid for up to TWO papers.
For registration information, go to Registration link
Step 2: Complete the Copyright Form
To complete the Copyright Form, you can fullfil the MS Word or PDF versions.
- MS Word verison can be uploaded on the following link
- PDF verison can be uploaded on the following link
Step 3: Submit the IEEE Copyright Form
The Copyright Form must be faxed to + 33 1 44 27 87 83. Attention: Aziza Lounis
In addition, the Copyright Form must be sent in hardcopy by mail to:
Aziza Lounis - IFIP WD 2008
Laboratoire LIP6 - CNRS
Universite Pierre et Marie Curie
104, avenue du President Kennedy
75016 Paris - France
Your must complete the copyright transfer by fax no later than Sunday 5 October, 2008. If you fail to comply, the paper will be dropped from the program. The hardcopy must be received no longer than two weeks after the reception of the fax copy.
Step 4: Format final version of paper
Please read the reviews and follow the reviewers' recommendations for revising your final paper. To guarantee good quality proceedings contents, your paper must comply with the IFIP WD 2008 paper specifications. In particular, this means:
- Paper length is limited to 5 double column pages in a font no smaller than 10-points.
- Two-columns IEEE Transactions style.
- PDF format only is accepted.
- Do NOT page number your manuscript.
- Do NOT apply security settings to your PDF file.
Guidelines for preparing proceedings-style manuscripts are available for LaTeX and Microsoft Word users in a specific template, in the following link.
Print out a hard copy of the paper for final content review. Review very carfully the formatting requirements. In particular, check acknowledgments, equations, and author affiliations.
Step 5: Generate Xplore-compatible PDF Format Paper
IEEE is very strict about the requirements for converting application files or PostScript files to full-text PDF for inclusion in IEEE Xplore. The new IEEE Xplore Requirements for PDF will be enforced. All conference articles submitted for inclusion in IEEE Xplore must be in Xplore-compatible PDF format.
Option 1: Generate Xplore-compatible PDF file by yourself
You can find information about the formatting specifications for IEEE Xplore at the following places:
- Instruction on how to convert Microsoft Word .doc format to an IEEE conform PDF file can be found here.
- Simplified requirements for creating PDF files for IEEE Xplore can be found here
In case you need further information, it can be found at:
- IEEE FAQs on electronic submission requirements can be found here.
- IEEE PDF specification for IEEE Xplore can be found here
Option 2: Using IEEE PDF eXpress
Introduction to IEEE PDF eXpress
IFIP WD 2008 has registered for use of the IEEE tool: IEEE PDF eXpress.
According to the new IEEE Xplore Requirements for PDF, all conference articles submitted for inclusion in IEEE Xplore must adhere to the IEEE Xplore PDF specification for compatibility.
IEEE PDF eXpress is a free service to IEEE conferences, allowing their authors to make IEEE Xplore-compatible PDFs (Conversion function) or to check PDFs that authors have made themselves for IEEE Xplore compatibility (PDF Check function).
It is important to note that submitting a file to IEEE PDF eXpress is only for creation of a compliant PDF file, you must still submit your final paper through EDAS.
Instructions for IEEE PDF eXpress
|1. Access the IEEE PDF eXpress site|
|2. For each conference paper, click "Create New Title".|
|3. Enter identifying text for the paper (title is recommended but not required)|
|4. Click "Submit PDF for Checking" or "Submit Source Files for Conversion"|
| 5. Indicate platform, source file type (if applicable), click Browse and navigate to file,
and click "Upload File". You will receive online and email confirmation of successful upload.
| 6. You will receive an email with your Checked PDF or IEEE PDF eXpress-converted PDF attached.
If you submitted a PDF for Checking, the email will show if your file passed or failed.
Step 6: Submit the PDF Paper File on the EDAS system
To appear in the proceedings of the conference we must have the final version of your full camera-ready paper by Sunday 5 October, 2008. Your camera-ready paper(s) should be uploaded electronically through the EDAS system. Please update the author names, the title, and the abstract of your paper on EDAS as well.
Preparation of Oral Presentations
An oral presentation consists of 20 minutes for presentation of the paper, including an overview of the problem, the novel approach in the paper and results. An additional 5 minutes are available for discussion with the attendees. The presenter should prepare a reasonable number of slides in their electronic document, so as not to exceed the 20 minutes time. Typically, one slide is presented in one minute. Additional illustrations could be prepared to support possible answers to attendees' questions.